Repeated Entry
Entering the same data across five different state forms wastes hours of caregiver time daily.
HIPAA Aligned & Secure
AI-Powered Care Management & AI Platform for Adult Family Homes
Streamline onboarding, automate CBHS and NCP documentation, and master billing with a platform built specifically for the unique workflows of Washington state AFHs.
- HIPAA Aligned
- State-Form Faithful
- Built for WA AFH
- Secure AWS
AI Extraction Active
Billing Compliance
Why AFHs Struggle With Software
Legacy systems aren't built for the specific complexities of Washington state Adult Family Homes.
Inspection Anxiety
Incomplete documentation leads to fear during unannounced state DSHS inspections.
State Forms Mismatch
Software templates that don't mirror the physical WAC-compliant forms required by state regulators.
Retraining Fatigue
Complex interfaces that require weeks of training for new staff, leading to low adoption.
Pricing Pressure
Per-resident licensing models that eat into the slim margins of small family-run homes.
“Care is not the problem. Documentation is.”
CareAIFlow in One View
One Resident. One Source of Truth. Every Workflow Connected.
Upload Assessment
Drag and drop DSHS assessments or medical history PDF files.
AI Extraction
Our LLM parses data into structured clinical observations automatically.
Create Profile
Validated resident demographics and clinical needs in seconds.
Connected Workflows
Auto-populate CBHS, NCP, and Billing Tiers from one entry point.
For AFH Owners
Protect your license with rock-solid compliance and get clear visibility into your home's profitability.
For Administrators
Reduce documentation time by 70%. Never miss a Negotiated Care Plan (NCP) update deadline again.
For Caregivers
Easy-to-use interface that allows you to focus on the resident, not the computer screen.
Multi-Home Operators
Standardize care across multiple locations with centralized reporting and audit trails.
Integrated Ecosystem
Modules built to work together in perfect sync.
Smart Intake
AI Onboarding
Upload raw doctor notes and state assessments. Our clinical AI extracts every diagnosis, allergy, and preference.
- 99.8% extraction accuracy
- Automated medication cross-referencing
CareConnect
Sign In To Your Account
Enter your email
Enter password
Sign In
CBHS Core
Integrated behavioral support tracking that feeds directly into care planning.
NCP Automation
One-click Negotiated Care Plan generation based on resident data shifts.
Tier-Based Billing
Automatically calculate WA state Medicaid and private pay tiers based on documented ADL scores.
Clinic Document Intake
Pull or receive clinical PDFs from labs and clinics into the resident record for review and filing.
Security & Compliance as a Standard
We don't just store data; we safeguard the trust of your residents and your business.
Role-Based Access
Control exactly who sees what. Separate views for caregivers and admin.
Encrypted Storage
AES-256 bit encryption for all resident PHI, at rest and in transit.
Audit-friendly Activity Logs
Full history of every interaction, edit, and view. Ready for investigators.
State-Aligned Outputs
Built specifically around Washington State WACs and DSHS regulations.
See how CareAIFlow works with real AFH workflows.
Join 50+ early adopter homes in Washington who have reclaimed their nights and weekends from documentation.